Enter a worth that specifies a location meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will apply the build-up of GLOA and GLA modifications to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area change 1-5)

Enter user-defined codes from UDC table 15/AR that define changes to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area modification 1-5)

Enter user-defined codes from UDC table 15/AR that defines modifications to the base location type for gross leaseable area (GLA).

Program ID

The system shows one of the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area supplies an introduction of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh (R15141) to determine gross lease occupied area (GLOA) and gross leasable location (GLA) for all systems in a structure or residential or commercial property for a specific duration. You can offer the details from the R15141 report to brokers who are looking for residential or commercial properties to lease and to property managers who can supply the information to prospective tenants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing alternatives to figure out the duration of time, based upon the lease dates, for which the estimations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA modification values from the Area Master table (F1514).

Processing options allow you to define how the system carries out the estimations, in addition to whether the calculations need to be carried out for all lease statuses and lease types. You can also run the program for particular building (organization unit) classification codes to identify occupancy for a group of structures (for instance, the occupancy on A-rated residential or commercial properties).

You can run and keep numerous versions of the R15141 program. For circumstances, you can run the program using location values from the first of the month and after that run the program again utilizing area values from the end of the month. You can also run the R15141 program to acquire GLA and GLOA results for a defined location definition to guarantee a more accurate denominator computation for share factor denominator and occupant exclusion rule estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment location types defined in Area Definitions table (F15142) will be utilized to change the values for GLOA and GLA that are occupied in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options enable you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system utilizes to compute gross leasable areas (GLA) and gross lease inhabited locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation technique from UDC table 15/OM that identifies the occupied area for a system. Values are:

1: Select area values as of the very first day of the month.

2: Select location values as of the last day of the month.

3: Select location values as of the 15th day of the month.

4: Select a typical area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing alternative. The system will then re-calculate occupancy.

1: Delete just. The procedure will end after the system erases records from F15141.

Note. If you go into 1 in the Deletion Method processing option, you should still go into a computation method and area definition to figure out the records the systems selects for deletion.

5. Deletion Method
bloglines.com
Specify how records are selected for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date range, estimation method, and location meaning values in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location meaning to utilize to compute the occupied area for an unit.

The base location type is used to compute unadjusted area values for GLOA and GLA. If you go into adjustment location types for GLOA and GLA, the system will use those area totals up to the unadjusted area values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is inhabited or uninhabited for the time duration from the commitment date to the lease begin date. Values are:

Blank: The unit is uninhabited.

1: The unit is occupied.

Lease Status

Specify which rents to select for processing based upon the lease status; use this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing options. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that determine a lease status for the system to use when selecting leades for processing; utilize this processing option in combination with the Select/Omit Flag processing choice.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to choose for processing based upon the lease type; use this processing option in combination with the Lease Type 1 through Lease Type 10 processing options. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to select or leave out based on the value specified in the Select/Omit Flag processing option.

12. Include Blank Lease Types in Select/Omit list

Specify whether to include leases with a blank lease type in the select/omit list. Values are:

Blank: Do not include.

1: Include.

Print

1. Print Edit Report

Specify whether to and what kind of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are upgraded to the F15141 table.

2: Print records with alerting messages only.

Revising Gross Lease Occupancy Information

This area provides a summary of gross lease occupancy details and goes over how to modify gross lease tenancy information.

Understanding Gross Lease Occupancy Information

After you generate tenancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to examine the tenancy information. The outcomes of the R15141 program reflect the modifications to GLOA and GLA based upon the area meaning.

On the Work with GLOA form, you can choose records to review by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and after that summarize the shown records by residential or commercial property, structure, or system. By enabling one or more choices, you can display GLOA (gross lease occupied location), GLA (gross leasable area), and occupancy portions. You can also select the totals that appear. The system shows 12 months of occupancy details for the defined start date.

If you summarize records by system, you can modify the GLA or GLOA amounts as essential, and after that lock the values to avoid them from being updated in the future. The system provides 2 lock fields so that you can lock GLA, GLOA, or both. When you revise any information, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Deal with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information

Review gross tenancy details and select records to modify.

Note. You can select records to modify only when you sum up records by unit.